Privacy Policy

Effective Date: March 2026

ProvenScale LLP (“ProvenScale”, “we”, “our”, or “us”) respects your privacy and is committed to protecting the personal information you provide when using our website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit www.provenscale.com.

By accessing or using this website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect personal information when you voluntarily interact with our website.

This may occur when you:

  • submit a contact form

  • upload files or documents

  • submit a job application or candidate information

  • communicate with us by email

The information collected may include:

  • Name

  • Email address

  • Professional information submitted in resumes or candidate forms

  • Documents uploaded through the website

  • Information contained in messages or inquiries

We only collect personal information that you voluntarily provide.

2. Automatically Collected Information

When you visit our website, certain technical information may be collected automatically.

This may include:

  • IP address

  • browser type

  • device type

  • operating system

  • pages visited

  • time spent on pages

  • referring websites

This information is collected to help improve website performance, security, and usability.

3. How We Use Your Information

We may use the information collected through the website to:

  • respond to inquiries and communications

  • evaluate candidate submissions related to recruitment services

  • connect candidates with potential client opportunities

  • provide consulting services and related communications

  • improve website functionality and user experience

  • analyze website traffic and visitor behavior

  • maintain website security and prevent misuse

We do not sell personal information to third parties.

4. Legal Basis for Processing

Where applicable under data protection laws, ProvenScale processes personal information based on one or more of the following legal bases:

  • the individual’s consent when submitting forms or contacting us

  • our legitimate business interest in responding to inquiries and providing professional services

  • the necessity to evaluate candidate submissions related to recruitment services

  • compliance with applicable legal obligations

Where consent is required, individuals may withdraw consent at any time.

5. Recruitment and Candidate Information

ProvenScale may publish job opportunities on behalf of client organizations.

When you submit an application or upload a resume through our website:

  • your information may be reviewed by ProvenScale personnel

  • relevant candidate information may be shared with the hiring organization associated with the role

  • candidate information may be retained for potential future opportunities unless deletion is requested

Candidates should only submit professional information relevant to employment opportunities.

6. Files and Documents Submitted

Our website may allow users to upload files such as resumes or supporting documents.

Uploaded files are used solely for evaluating inquiries, consulting requests, or candidate submissions and are stored using secure website infrastructure.

Users should avoid submitting sensitive personal information that is not necessary for the purpose of the submission.

7. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to improve website performance and user experience.

Cookies may be used to:

  • maintain secure website sessions

  • improve website functionality

  • analyze visitor interactions

  • measure website traffic

Visitors can manage cookie preferences through the cookie banner displayed when visiting the website.

Squarespace, our website platform provider, may also use essential cookies required for the proper operation of the website.

8. Analytics

We may use analytics tools to better understand how visitors interact with our website.

These tools may collect information such as:

  • page visits

  • traffic sources

  • approximate geographic location

  • device and browser type

  • user interaction patterns

Analytics information is aggregated and used solely to improve website functionality and user experience.

ProvenScale may use services such as Squarespace Analytics and Google Analytics.

9. Third-Party Services

We may rely on third-party service providers to operate our website and support business operations.

These may include:

  • Squarespace (website hosting and infrastructure)

  • Google Analytics (website analytics)

  • Google Workspace (email communication services)

In the future, we may integrate additional tools such as CRM platforms or marketing analytics services, including platforms such as HubSpot or LinkedIn Insight Tag.

These providers operate under their own privacy policies.

10. Data Security

ProvenScale takes reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no internet transmission or electronic storage method can be guaranteed to be completely secure.

11. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy.

Candidate submissions may be retained for future opportunities unless a request for deletion is submitted.

Information may also be retained as necessary to comply with legal obligations or resolve disputes.

12. International Visitors

ProvenScale is based in the United States. Visitors from outside the United States may access the website.

If you access the website from another jurisdiction, your information may be transferred to and processed in the United States where data protection laws may differ from those in your jurisdiction.

13. Do Not Track Signals

Some web browsers transmit “Do Not Track” signals. Our website does not currently respond to these signals.

Users can manage tracking preferences through browser settings and the cookie preferences available on the website.

14. Children’s Privacy

This website is not intended for individuals under the age of 18.

ProvenScale does not knowingly collect personal information from minors. If we become aware that personal information has been submitted by a minor, we will take steps to remove such information.

15. Business Transfers

If ProvenScale LLP undergoes a merger, acquisition, restructuring, or sale of assets, personal information collected through the website may be transferred as part of that transaction in accordance with applicable laws.

16. Your Privacy Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information.

These may include the right to:

  • request access to personal information we hold about you

  • request correction of inaccurate information

  • request deletion of personal information where applicable

Requests may be submitted using the contact information below.

17. Changes to This Privacy Policy

ProvenScale may update this Privacy Policy periodically to reflect changes in our services, technology, or legal requirements.

Any updates will be posted on this page with a revised effective date.

18. Contact Information

If you have questions about this Privacy Policy or about how your personal information is handled, please contact:

ProvenScale LLP

New Jersey, United States of America

Email: info@provenscale.co